(a) The service book of an officer who retires before qualifying for pension or gratuity may be made over to him if claimed within a year from the date of his retirement. If no application is received by the end of that period, the service book shall be destroyed.

(b) If an officer who dies while in service : The service book of an officer who dies while employed under Government may be made over to his/her heirs, if an application is received within three years from the date of his death. If no application is received by the end of that period, the service book shall be destroyed.

(c) If an officer dismissed or removed from service : The service book of an officer who has been dismissed or removed from the service of Government should not be returned. It should from part of the record of the dismissal or removal, and be destroyed with the record after twelve years.